When we think of meetings, a gray, windowless conference room often comes to mind. But what if I told you that some of the best conversations and most creative ideas rarely happen in those spaces? Let’s explore alternative meeting formats that give both body and mind a lift.
Walk and Talk – to Think Better
There’s something almost magical about walking while talking. It’s a break from screens and static environments. A study from Stanford University shows that creativity can increase by as much as 60% when we’re in motion. Just think about it – how many good ideas have come to you while taking a walk? When we walk, blood flow to the brain increases, which stimulates both problem-solving and idea generation. So the next time you have a meeting on your calendar, why not suggest a walk?
Social and Relaxed: Lunch and Dinner Meetings
We are social beings, and sharing a meal can be a great way to build relationships. A meal creates a completely different atmosphere than a meeting room. It becomes a space for both formal and informal conversation. A study published by the American Psychological Association points out that social interactions during meals can reduce stress and promote well-being. Meeting over lunch or dinner opens the door for more relaxed dialogue, which can be especially helpful when discussing sensitive or complex topics.
Different Meeting Formats for Different Goals
So when should you choose different meeting formats? Traditional meeting rooms are still great for structured discussions and presentations. But when it comes to brainstorming, planning, or conversations that require a creative flow, a walk might be the perfect choice. And if you want to build a relationship, discuss something over time, or simply get to know someone better, lunch or dinner meetings are ideal. Every format has its place, but we often forget about the alternatives that could elevate the conversation to a whole new level.
The Limitations of Creative Meetings on Video
Video meetings are a fantastic way to connect distributed teams. But when it comes to creative meetings like brainstorming, they come with some challenges. From my own experience, participants located at the “main office” often become the most active contributors, while remote participants tend to become more passive. It’s simply harder to stay engaged and contribute equally when you’re not physically present. To truly let creative thinking flow, it may be a good idea to meet in person, go for a walk, or arrange the meeting in a more social setting like a lunch or dinner. This gives everyone an equal opportunity to contribute and creates a more inclusive and engaging atmosphere.
Try Something New Next Time
Next time you have a meeting scheduled, ask yourself whether a traditional meeting room is really the best setting. Maybe you could suggest a walk to let ideas flow more freely. Or take the conversation outside over lunch to create a more relaxed atmosphere. There are many ways to meet, and the best conversations often happen outside four walls.
The question is really just this: How can we make meetings more effective? Read more about it in this article.
